Document Management
for Small Teams
Your business is growing, but your document system hasn't kept up. Veluvanto gives your team a shared, AI-powered archive where every invoice, contract, and receipt is instantly findable.
Team Workspaces with Permissions
Give your team access to shared documents with the right permissions. Admins manage, Editors upload and organize, Viewers can only read. Keep control without micromanaging.
Find Any Business Document Instantly
"Invoice from supplier X last quarter" or "employment contract for John" — natural language search across all your business documents. No more digging through folders.
Approval Workflows & Automation
Send invoices for approval with one click, or set rules — like auto-routing anything above a threshold. Combine with automated workflows to email digests, tag documents, and process with AI. No IT team needed.
Automatic Import from Email & Data Boxes
Forward business emails to your workspace address, connect your mailbox via IMAP, or link your Czech Data Box. Documents arrive analyzed and categorized — zero manual work.
AI That Knows Your Documents
"What's our total spend on office supplies this year?" or "List all active contracts." Ask questions in plain language and get answers with references to source documents.
Private and Secure by Design
EU-only data storage, encryption at rest and in transit, isolated databases per tenant, GDPR and EU AI Act compliance. All included from €29/month excl. VAT — no security add-ons to buy.
From Shoebox to Searchable in 5 Minutes
The reality of small business document management: receipts accumulate in desk drawers, signed contracts live in email threads, supplier invoices sit in a shared folder nobody maintains, and the accountant gets a shoebox at the end of the quarter. Everyone knows it's a mess — nobody has time to fix it because organizing documents isn't what generates revenue.
Veluvanto turns that chaos into a searchable archive in minutes, not months. Bulk-upload everything — the drawer contents, the email attachments, the desktop folders. AI reads every document, extracts key data (vendor, amount, date, document type), and makes it all instantly searchable. No folder structure to design, no naming convention to enforce, no weekend spent sorting files. Upload, and it's organized.
Approval Workflows Without Enterprise Software
Your business needs invoice approvals, expense sign-offs, and document reviews — but you don't need SharePoint, DocuWare, or a six-month implementation project to get them. Small teams need simple workflows: this invoice needs approval before payment, this contract needs a manager's sign-off, this expense report needs review.
Veluvanto gives you document-level approve/reject workflows with configurable rules. Set a threshold — for example, any invoice over €500 triggers an approval request — and the right person gets notified automatically. They review the document, approve or reject with one click, and the decision is logged with a timestamp. Full audit trail, zero configuration beyond setting the rule. No enterprise license, no IT consultant.